Income is via bank transfer, cheque, credit card or cash. All cash payments are recorded on a standard cash income form which is signed by two church members and physically stored in the church office, and scanned copies are stored in CHBC-Accounts-Income on the cloud. All income is allocated to Regular Donations unless specified by details on the bank transfer, cheque or cash form. Credit card payments are allocated to different income categories depending on the event taking place (e.g. Monday evening is Choir, Sunday morning is Regular Donations). Income is generally allocated to the financial year of the date that the income is received.
All payments are authorised by two trustees: either by our bank (direct debit, bank transfer) or on a standard cash expenditure form which is also signed by the recipient of the cash. Documentation (invoices, receipts and cash expenditure form) is physically stored in a central accounts and scanned copies are stored in CHBC-Accounts-Expenditure on the cloud. The two trustees can authorise payments to church members (which includes Trustees) who have made purchases on behalf of the church, where there is suitable documentation. Payments which have been budgeted for are authorised by the two trustees without reference to the other trustees. Unbudgeted for payments are authorised in consultation with other trustees, either by WhatsApp (less then £100) or through a Trustees meeting or through a church members’ meeting. Payments are generally allocated to the financial year of the invoice date or when payment is made.